Products & Inventory
Manage your product catalog, organize with categories, and track stock levels.
Overview
Products are the items you sell. Each product can have a name, price, cost, stock quantity, category, SKU, barcode, and image.
Product Fields
Adding Products
- 1
Go to Products → Add Product
- 2
Enter product name and selling price
These are the only required fields
- 3
Add optional details
Cost price (for profit tracking), stock quantity, category, SKU, barcode
- 4
Upload an image (optional)
Helps identify products in the POS
- 5
Click Save
💡 Pro Tip
Set the cost price to track your profit margins. The system will show you gross profit on reports.
Categories
Organize your products into categories for easier browsing in the POS.
Create Category
- 1. Go to Categories
- 2. Click "Add Category"
- 3. Enter name and optional color
- 4. Save
Assign to Products
- 1. Edit a product
- 2. Select category from dropdown
- 3. Save changes
Bulk Import
Have many products? Import them all at once from an Excel file.
- 1
Go to Data Control → Import
- 2
Download the template
Excel file with the correct column headers
- 3
Fill in your products
One product per row
- 4
Upload and review
Preview before confirming import
Stock Management
Track inventory levels automatically. Stock decreases when you make sales.
Adjusting Stock
Edit a product to manually adjust stock. Use this for receiving new inventory, counting discrepancies, or write-offs.
Stock History
View stock movements in the product details page. See all sales and adjustments.
Low Stock Alerts
Get notified when products are running low so you can reorder in time.
Setting Alert Thresholds
When editing a product, set the "Low Stock Alert" level. When stock falls below this number, you'll see a warning in the dashboard and product list.
Example: Set alert at 10 units. When stock drops to 9 or below, the product is flagged.